General
How Do I Run A Year End?
Click Accounting Click Run Year End Note: If today's date is after the end date of the current period the Run Year End button is visible. After the Year End has run, the old period becomes closed and no transactions can be recorded in it. Adjustments ...
How Do I Edit The Name Of A Heading?
Click Settings Click Headings Select the heading type to be amended; Income, Expenses, or Balance Sheet. Click Edit against the user created heading to be amended. System headings cannot be changed. Edit the contents of the Name box Click Save ...
How Do I Archive Headings
Click Settings Click Headings Select from the drop down list; Income, Expenses or Balance Sheet. If the Used indicator is No, Archive can be selected from the action drop down. Archive is not available on system headings and selected headings used ...
How Do I Delete A Heading?
Click Settings Click Headings Select the type of heading to be deleted; Income, Expenses, or Balance Sheet. Click Delete from the Actions against the user created heading to remove Click OK on the displayed warning, otherwise click Cancel Click OK to ...
How Do I Change From Recording On A Cash Basis To Accruals Basis?
Click Settings Click Company Details Click the Accruals option Click Save
How Do I Renew / Upgrade My Package?
Click Settings Click My Package Click Set up payment Complete the credit card information Click Checkout
How Do I Know When My Package Is Due To Expire?
Click Settings Click My Package The next payment date is displayed on screen
How Do I Change The Font Size Used On My Invoices?
Click Settings Click Invoice Template Enter the font size of your choice in the Font Size box Click Save Note: Test different font sizes to ensure best one is used
How Do I Change The Font On My Invoices?
Click Settings Click Invoice Template Select the Font from the Font drop down box Click Save
How Do I Add A New Balance Sheet Heading?
Click Settings Click Headings Select Balance Sheet Click Add Select a Category from the drop down list Enter a heading in the Name box Indicate VAT treatment click Save
How Do I Add A New Expenses Heading?
Click Settings Click Headings Select the Expenses radio button Click Add Enter the new heading name in the box and click Save. Note: Use + to quick add a heading on Create supplier invoice and Record expenses
How Do I Add A New Income Heading?
Click Settings Click Headings Select Income Click Add Heading Enter a heading in the Name box Click Save Notes: A quick add heading is available in Record income and Create invoice, initially Headings added this way appear at the bottom of the list
How Do I Put My Company Logo On My Invoice?
Click Settings Click Invoice Template Click Select File Choose the logo using the file picker Click Save Notes: Print a few invoices to check out positioning and size. The recommended logo size is 200x100.
How Do I Change The Invoice Layout?
Click Settings Click Invoice Template Edit the field names shown on screen enclosed in {{ and }} Click Save
How Do I Update My Business Address?
Click Settings Click Company Details Update the Address, County and Postcode boxes Click Save
How Do I Change My Year End?
Click on Accounting Click on the Pencil Icon Enter the Start Date and the End Date Click Save Note: Ensure there are no date gaps between periods
How Do I Turn On The VAT Function?
Click Settings Click VAT Info Enter the VAT number Enter registration date at Date you Turn on VAT
How Do I Change / Update My Email Address?
Click Settings Click Company Details Change the email in the Email box Click Save Note: Use the updated email to log in from now on
How Do I Change My Password?
Click FORGOT PASSWORD? on the login page Enter your login email Click Reset Password to send the link via email Click the link in the email, enter the new password and confirm it Use the new password for future logins to the system,
How Do I Change The Default Accounting Period?
Click Accounting on the left menu. Click The Pencil under Actions Enter the new Accounting Period dates and click Save Ensure there are no gaps between accounting periods if there are previous years
How Do I Change From Recording On A Cash Basis To Accruals Basis?
Click Settings Click Company Details Click the Accruals option Click Save
Year End Adjustments - closing balances and opening balances
At the end of each financial year every accounting system must be adjusted to ensure that it agrees with the final accounts filed at Companies House. Request the final Trial Balance report from your accountant that was used to prepare the year end ...
How Do I Print A Trial Balance?
There are 2 ways to print a Trial Balance. Use the button on the ETB Screen Click Accounting Click View ETB Click Print Trial Balance Use the Reports Menu Click Reports Click Accounting Reports Click View On Trial Balance Enter an end date in the box ...
How Do I Add An Adjustment?
Click Accounting Click Add Adjustment Select Year and choose the period to be adjusted from the first drop down box Enter a Reference (optional but recommended) Enter Notes (optional) Record one line for each 'leg' of the adjustment, filling in the ...
How Do I Edit An Adjustment?
Click Accounting Click List Adjustments Select the period the adjustment applies to (Closed or Current) Click the Pencil icon to edit the adjustment Click Save when done
How Do I Record a Transfer between Bank Accounts?
Click Bank Click Transfer Then enter the required information on the Transfer screen. Enter the Date from the bank statement Enter a Reference for the transaction Select the Sending account using the From Account dropdown list Select the Receiving ...
How do I Add my Bank Opening Balance?
In addition to recording day to day transactions, a business needs to include it’s historic performance by including its assets and liabilities at system take on. The bank Account Opening Balance can also be entered with the Opening position of the ...
How do I get a Cheque received to show in Bank?
Record Income with Cheque as payment method Click Save Click on Bank Click on Deposit Select the Account Tick the amount to be deposited Click Save
How do I change my Bank Account Name?
The names used on the Bank Accounts affect the default bank account presented when recording transactions. The default bank account will be an account named Current Account if present otherwise it's the alphabetic first bank account. Bank accounts ...
How do I do a Bank Reconciliation?
Click on Bank Click on Reconcile Choose a Bank Account to reconcile from the drop-down list Enter the Statement Closing Balance Tick all the items to be reconciled on the Statement. The Un-reconciled Balance must be zero before clicking on Reconcile ...
How Do I Set Up A Loan Account?
Care should be taken when recording Loans and any repayments made on them. To set up a new Loan Account 1) Click SETTINGS 2) Click LOAN ACCOUNT CREATION and complete the boxes. Boxes marked with an asterisk are mandatory, the others are optional. 3) ...
How Do I Import My CSV Bank Statement?
Click Bank. Click Import Statement Log in to internet banking and download a bank statement to the desktop. Select the Bank Account from the drop-down list Select CSV or OFX as the file type to be imported Click Start Select New map from the action ...
How Do I Record Paid Expenses?
Click Expense Click Record Expenses Choose Supplier from the drop down menu. The system has a default supplier titled Expenses - be sure to include supplier name in the description to assist later. Use the black + button to quick add a supplier if ...
How Do I Create A Supplier Invoice?
This option is only present if the system has been set to the Accruals method on the SETTINGS/Company Details page - see notes at end of this page Click Expenses Click Create Supplier Invoice Choose the Supplier from the drop-down menu. Use the black ...
How Do I Set Up A Repeat Supplier Invoice?
Supplier Invoice is visible only if the Accruals method of accounting is set on the SETTINGS/Company Details page Click Expense Click Create Supplier Invoice Tick Repeat Invoice Enter details of the repeating supplier invoice, when complete click ...
Implementing New Accounting Software
Access a full size version of this page at https://desk.zoho.eu/portal/myregdata/kb/articles/implementing-new-accounting-software The goal of any accounting system is to provide summarised transaction information that simplifies business management ...
How Do I Add A New Customer?
Access a full size version of this page at https://desk.zoho.eu/portal/myregdata/kb/articles/how-do-i-add-a-new-customer Click Income Click My Customers Click Create Customer Enter the customer details. Notes: Fields marked * are compulsory. If the ...
How Do I See A List Of My Income?
Access a full size version of this page at https://desk.zoho.eu/portal/myregdata/kb/articles/how-do-i-see-a-list-of-my-income Click Income Click the column titles on this screen to alter the sort order of the displayed items Notes: The screen has ...
How Do I Send An Invoice By Email?
Click Income Click List Income Follow the instructions here, use the filters to find the Income. Note: Use the browser search function (Ctrl+f) to find the item in the displayed list. Click Pencil icone on the income entry that will be emailed Click ...
How Do I Record A Sales Credit Note?
Credit notes are available only if Accruals is set as the accounting method at SETTINGS/Company Details Click Income Click Create Credit Note Complete the boxes with details of the customer and credit note that you wish to create. Note: negative ...
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