How Do I Record Paid Expenses?

How Do I Record Paid Expenses?

Click Expense

Click Record Expenses

Choose Supplier from the drop down menu. The system has a default supplier titled Expenses - be sure to include supplier name in the description to assist later. Use the black + button to quick add a supplier if needed

Enter the date the payment went through the bank.

(OPTIONAL) Enter a unique reference in the Your Ref box

Choose the appropriate Expense heading from the drop-down menu.

(OPTIONAL) Add a new Expense heading by clicking the + symbol. A screen will pop up to add the heading, then click Save.

(OPTIONAL) Enter a description.

Note: This text will appear on any printed/emailed invoices.

Enter the amount.

Note: If receiving a refund from a supplier a negative value can be entered

Choose the payment method.

If the payment method selected is Bacs, Credit Card , Debit Card or Standing Order, a new box Bank Account will show.

Choose the Account from which the payment was be made.

If the expense has multiple lines entries, click Add another item. Add any number of lines. Each line can have the same or different heading. Use zero value lines in case you wish to add further descriptive text. Duplicate last item adds a new line the same as the last one. The red X on each line allowing the removal of the line.

When complete Click Save and Close, a green tick indicates that the save is complete. Save and Add Another stays on the screen ready to enter the next transaction

(OPTIONAL) The next screen has an option to go back to the expense transaction and make changes by clicking on the pencil.

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